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Privacy policies

The controller:
Avaintec Oy
Itämerenkatu 1
00180 Helsinki, Finland
privacy@avaintec.com


Contact person in matter related to the file:
Markus Stolt, Data Privacy Officer
privacy@avaintec.com
+358 50 464 1117


Name of the file:
Avaintec Oy’s customer register


The purpose for processing personal data:
The basic contact information of Avaintec Oy’s customers is recorded in Avaintec Oy’s customer register. Avaintec Oy can use the contact information for improving its services, communication, offering additional services or customer service.

In customer-specific services this information can be used to allow users to exchange information and communicate with each other, to process usage fees, for authentication required by digital signing of documents, and to ensure that the signatory has the right to sign the documents in question, analyzing data, and data services.


Content of the register:
The names, phone numbers, e-mail addresses and the personal identification numbers of customers will be recorded in the register.


Regular sources of information:
The data recorded in the file are collected through the controllers own activities.


Regular destinations of disclosed data:
Avaintec Oy does not disclose this information to third parties.


Transfer of data:
The data will not be transferred outside the EU or the EEA.


The principles how the data file/register is secured:
The data will be stored and backed up in Avaintec Oy’s server environment with strong protection.

For SignHero’s Privacy Policy, check signhero.io
The controller:
Avaintec Oy
Itämerenkatu 1
00180 Helsinki, Finland
hello@avaintec.com


Contact person in matter concerning this privacy policy:
Markus Stolt, Data Privacy Officer
privacy@avaintec.com
+358 50 464 1117


Name of the filing system:
Avaintec Oy’s IT registers


The purpose for processing personal data:
Management of Avaintec IT systems, user accounts and email accounts.


Content of the filing system:
The following categories of personal data from employees and contractors: Detailed contact information.


Regular sources of information:
The data is provided by employment contracts and HR registers, and partially updated by the users themselves.


Regular destinations of disclosed data:
Emails and phone numbers can be disclosed to other Avaintec employees in Avaintec websites and services.


Transfer of data:
Depending on the persons position in the company, email addresses and phone numbers may be disclosed to 3rd parties through Avaintec websites and services. Users will be notified if their data is shared on the website.

Full data gathered for these purposes is only accessible by Avaintec employees working in system administration.

The data is not transferred outside of the EU or the EEA (except if shared on our public website).


The principles how the data file/register is secured:
Access to the data is protected with rule-based access control. The data is stored in internal systems in charts and databases.

Processing of the data happens in secure environment following certified processes and procedures.


Rights of the data subject:
Data subject has the right to have access to data about themself and the right to ask for corrections to be made to the data. Data subject has also right to ask for the data to be erased and for the processing of the data to be restricted. These and any other rights of the data subject as defined by the regulations can be exercised by sending a request to the email address privacy@avaintec.com.
The controller:
Avaintec Oy
Itämerenkatu 1
00180 Helsinki, Finland
privacy@avaintec.com


Contact person in matter concerning this privacy policy:
Markus Stolt, Data Privacy Officer
privacy@avaintec.com
+358 50 464 1117


Name of the filing system:
Avaintec Oy’s marketing register


The purpose for processing personal data:
Marketing to potential customers (companies) through contact persons in companies.

Maintaining a do-not-call list for potential customers (companies) who have opted out from being contacted.


Content of the filing system:
The name of company/organisation, role in company/organisation, name of contact person, e-mail addresses and/or phone number of contact person.


Regular sources of information:
The data is gathered from publicly available Internet sources, possibly from other public sources. Data may also be received as a referral from current customers.


Regular destinations of disclosed data:
Avaintec Oy does not disclose this information to third parties.


Transfer of data:
The data will not be transferred outside the EU or the EEA.


The principles how the data file/register is secured:
The data is erased after 1 month from receiving it, if the marketing campaign does not start.

The data is erased after 3 months from the start of the marketing campaign.

Access to data is restricted to the marketing & sales team.

The data will be stored and backed up in Avaintec Oy’s server environment with strong protection.


Rights of the data subject:
Data subject has the right to have access to data about him-/herself and the right to ask for corrections to be made to the data. Data subject has also right to ask for the data to be erased and for the processing of the data to be restricted. These and any other rights of the data subject as defined by the regulations can be exercised by sending a request to the email address privacy@avaintec.com.
The controller:
Avaintec Oy
Itämerenkatu 1
00180 Helsinki, Finland
privacy@avaintec.com


Contact person in matter concerning this privacy policy:
Markus Stolt, Data Privacy Officer
privacy@avaintec.com
+358 50 464 1117


Name of the filing system:
Avaintec Oy’s Employee register


The purpose for processing personal data:
Management and processing of information about personnel and salaries. Payment of salaries to employees.

Producing information to stakeholders (pension funds, trade unions) and public authorities (Tax authority, Kela) as regulated.

Statistics and reporting.


Content of the filing system:
The following categories of personal data from employees: Contact information, social security number, Bank details, Pension information, Tax information, Salary information, holiday information, sickleave information.


Regular sources of information:
The data is recorded by Avaintec employees. Planmill.


Regular destinations of disclosed data:
Avaintec Oy does not disclose this information to third parties.


Transfer of data:
The data is given to accounting company, and through this to bank and authorities.

The data is accessible by Avaintec employees working in financial administration.

The data is not transferred outside of the EU or the EEA.


The principles how the data file/register is secured:
Access to the data is protected with rule-based access control.

Processing of the data happens in secure environment following certified processes and procedures.


Rights of the data subject:
Data subject has the right to have access to data about him-/herself and the right to ask for corrections to be made to the data. Data subject has also right to ask for the data to be erased and for the processing of the data to be restricted. These and any other rights of the data subject as defined by the regulations can be exercised by sending a request to the email address privacy@avaintec.com.
The controller:
Avaintec Oy
Itämerenkatu 1
00180 Helsinki, Finland
privacy@avaintec.com


Contact person in matter concerning this privacy policy:
Markus Stolt, Data Privacy Officer
privacy@avaintec.com
+358 50 464 1117


Name of the filing system:
Avaintec Oy’s recruitment register


The purpose for processing personal data:
Management and processing of information about people being recruited (applicants).


Content of the filing system:
The following categories of personal data from applicants: Contact information, recommendations, work history. The data for the candidates who applied for the position is kept for six months, and then erased.


Regular sources of information:
The data is received from the applicant.


Regular destinations of disclosed data:
Avaintec Oy does not disclose this information to third parties.


Transfer of data:
The data is not transfered to third parties.

The data is accessible by Avaintec employees working as People Operations Manager and the Talent lead that will participate in the recruitment process.

The data is not transferred outside of the EU or the EEA.


The principles how the data file/register is secured:
Access to the data is protected with rule-based access control.

Processing of the data happens in secure environment following certified processes and procedures.


Rights of the data subject:
Data subject has the right to have access to data about him-/herself and the right to ask for corrections to be made to the data. Data subject has also right to ask for the data to be erased and for the processing of the data to be restricted. These and any other rights of the data subject as defined by the regulations can be exercised by sending a request to the email address privacy@avaintec.com.